Procurement Coordinator

Job Advert Description

Position Overview:

As a Procurement Coordinator, you will support the Senior Procurement Coordinator and the wider Procurement & Sustainability function to manage the ongoing compliance of our Preferred Suppliers and Freelancers across the entire Business. Working with the systems in place to ensure both Suppliers and Freelancers documentation remains valid at all times to ensure the smooth running of event delivery for our clients whilst driving efficiencies through the process. This role will also be supporting annual supplier reviews to ensure compliance across the business.

Key Responsibilities and Accountabilities:

  • Act as the first point of contact for stakeholders when they are considering procurement options on their projects
  • Managing the preferred supplier lists in line with the procurement policy
  • Assist the business with supplier selection through the Preferred supplier lists
  • Be the first point of contact for the business on Procurement System enquiries
  • End to end management of our Freelancer onboarding process
  • Liaising with the wider business to provide process updates of new onboard requests
  • Working collaboratively with other internal teams to ensure compliance with GDPR, IR35 and our ISO certification requirements and internal processes
  • Attend project meetings to assist with supplier management and annual reviews
  • Support supplier training for both of our procurement and sustainability systems

Skills and Experience:


  • Excellent numeracy skills and attention to detail
  • Ability to learn new systems and processes quickly
  • Conscientious with a positive can-do attitude
  • Excellent written and verbal communication skills
  • Good organisation and time management skills
  • Strong problem-solving abilities
  • Negotiation skills
  • Ability to remain calm under pressure
  • Computer literate – competency with the MS Office suite - Excel, Word and Outlook with ability to learn new programs quickly
  • Excellent interpersonal skills and the ability to work collaboratively throughout the organisation


  • Previous experience of Procurement systems
  • Previous experience of ISO certification requirements
  • Previous experience within the event industry
  • A keen interest in sustainable practises


Equal Opportunities

We are opposed to all forms of unlawful and unfair discrimination. All job applicants, employees and others who work for us will be treated fairly and will not be discriminated against on any of the above grounds. Decisions about recruitment and selection, promotion, training or any other benefit will be made objectively and without unlawful discrimination. We recognise that the provision of equal opportunities in the workplace is not only good management practice, it also makes sound business sense. This policy will help all those who work for us to develop their full potential and the talents and resources of the workforce will be utilised fully to maximise the efficiency of the organisation.