Event Producer - (Retained Account)

Job Advert Description

Position Overview:

The Event Producer will oversee the delivery of a variety of projects including live events, virtual events, hybrid events including and not limited to conferences, special projects, and exhibitions within the event framework of one of our retained clients, The Royal Navy (RN).

This position is based 3 days a week (minimum) in our London or Eastbourne office, with 2 days remotely from home.

Key Responsibilities and Accountabilities:

  • You will be a key point of contact for clients and will manage a team to ensure on brief, on time and in budget delivery of projects.
  • End to end project management including client liaison, brief and scope of works development, scheduling, budget management, supplier coordination, management of internal resource and integration of digital across the event.
  • Collaboration with the creative department to ensure the creative vision meets the client brief and being the guardian of the creative idea throughout project delivery.
  • Establishing regular client meetings, preparing agendas and issuing meeting notes.
  • Developing and managing timelines, risk registers and status reports and ensuring project plans are running to schedule and as expected.
  • Budget ownership, securing client approvals, purchase orders and issuing invoices.
  • Collaboration, coordination and direction of all internal departments and team members responsible for contributing to the event delivery, ensuring the solution meets the client brief and objectives.
  • Overseeing all delegate management services including registration, and all delegate logistics as required, including analysis of feedback.
  • Where required, work with the client to develop and agree the programme content and agenda.
  • Work (where required) with the Digital Production Team to develop innovative, immersive, and engaging content.
  • Agree SMART KPIs with the client and monitor Identity performance.
  • Onsite management of the technical production team and key client contact onsite.
  • Coordinate and manage post event review meetings (internal and external) producing a report capturing key learnings and insights.
  • Conduct project close down and a full financial reconciliation, reporting figures to the Project Management HOD.
  • Understanding and managing of H&S obligations for project delivery.
  • Supporting on pitches and tenders and coordinating with all departments contributing to the submission.
  • Support developing the pitch timeline, deliverables, budget, and resource needed to support the response.
  • Writing copy, budget management, and conducting research to support pitch responses.
  • Taking on leadership roles / tasks and deputising for Seniors as required or requested. 

Skills and Experience:

Essential:

  • You must have a strong track record in live event delivery with particular expertise in delivering virtual and live events and managing event budgets in excess of £250,000.
  • You should have a detailed understanding of all event disciplines including event and delegate management, technical services, digital media, video, production and print with expertise in building show productions.
  • Exceptional project management skills and a strong business acumen are essential as is forensic attention to detail, the drive to deliver continuous improvement and a commitment to outstanding quality assurance.
  • Previous experience as Event Producer in an agency of similar stature to Identity and demonstrable experience in producing and delivering various projects within the events and exhibitions space.
  • Excellent verbal and written communication skills.
  • Highly collaborative and experienced in working across multiple agency disciplines.
  • Excellence in presenting strategy, ideas and budgets to senior clients and internal stakeholders.
  • Agile and adaptive with the resilience and stamina to sustain performance under pressure.
  • Exceptional organisation, project management and documentational skills.
  • Ability to manage multiple projects in a fast-paced, time-sensitive environment.
  • Excellent people management skills with proven ability in leading and motivating delivery teams.
Equal Opportunities

We are opposed to all forms of unlawful and unfair discrimination. All job applicants, employees and others who work for us will be treated fairly and will not be discriminated against on any of the above grounds. Decisions about recruitment and selection, promotion, training or any other benefit will be made objectively and without unlawful discrimination. We recognise that the provision of equal opportunities in the workplace is not only good management practice, it also makes sound business sense. This policy will help all those who work for us to develop their full potential and the talents and resources of the workforce will be utilised fully to maximise the efficiency of the organisation.